Mutation Certificate: Importance, Types, Process and Required Documents

Mutation Certificate or “Dakhil Kharij Pramaan Patra” (in Hindi) is a document that verifies that one, who has bought the property or is in current possession of the property is the legal owner of the property. Property Mutation in simple terms refers to the change of property ownership title when you buy, sell or inherit the property. By doing property mutation, one can get his/her name recorded as the new owner of a property in the Land Revenue Department records or/and Local Municipal Authority. When the title ownership gets transferred, it enables the government to charge property tax to the rightful owner of the property. 

Why are Mutation Records so important?

Here are some of the main reasons why:

• Mutation Certificate acts as the proof that the property buyer is the legitimate owner of the property, as without it, the ownership of the property won’t be transferred to the new owner.

• Since the certificate proves ownership of the property, it helps in establishing trust with the prospective buyer.

• Local Municipal Authority or/and Land Revenue Department will have the property recorded under your name (the legal owner of the property).

• Having a mutation certificate helps avoid any unauthorised or illegitimate  transaction against the property.

• Allows the government to ensure that the property tax is being levied on the rightful owner.

Step-by-step guide for mutation certificate application- Online and Offline

Online Application: 

• Sign up or register yourself on the state’s revenue department official website.

• Look for an online mutation application form.

• Put all the requested details of the property owner and details of the property.

• Upload requested documents like a registration deed, sale deed, Aadhaar card,  etc.

• Submit and pay the fee. Once done, use the reference number to track the application progress.

Offline Application: 

• Go to the sub-registrar’s office.

• Do the registration process.

• Request for a mutation application form.

• Put all the requested details.

• Attach copies of the requested documents to the form and submit them to the assigned officer.

• A transaction ID will be provided in your registered mobile number for future reference.

Your application for a Mutation Certificate then gets forwarded to the designated authority. After that property measurement and physical verification are carried out as per the registered deed to verify if there is any property-related error or dispute. Once the verification is done, a Mutation Certificate is provided to you by the concerned authority. 

Documents You Need For Mutation Certificate 

For Sale of Property

• Copy of sale deed

• Registration deed

• Receipt of property tax payments till date

• Affidavit on stamp paper of requisite value

• Mutation application with court fee (stamp affixed)

• Aadhaar Card

• Ration Card

For Will or Inherited Property

• Death certificate

• Succession certificate copy

• Affidavit on stamp paper

• Copy of Power of Attorney

• Receipt of property tax payments till date

• Affidavit on stamp paper of requisite value

• Mutation application with court fee stamp affixed

• Registration deeds

• Sale deeds

• Aadhaar Card

• Ration Card

Different Types of Mutation

1. Mutation of non-agricultural lands (Independent houses, flats, and others)

2. Mutation of agricultural lands

Applicable Mutation Fee 

A small fee is applied on application of Mutation Certificate. Keep in mind, the fee may vary based on a few factors such as the state and in which form/way you have received the property, i.e. by sale, inheritance, or gift. 

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